· Written by

Upcoming changes to fee remission

I’ve just had an email from the Ministry of Justice, promising changes on fee remission from 30th June. I can’t find an announcement online, so I’m providing the text of the email below:

From 30 June, you will see a difference to the HM Courts & Tribunals Service fee remissions form and guidance. Having listened to the feedback from customers and stakeholders, these changes will simplify the application process for users. The main changes you should be aware of, for any fee remission applications from 30 June are:

  • You no longer need to provide original copies of documents. We will accept photocopies.
  • You don’t have to tell us the exact amount of disposable capital you have just the relevant threshold it falls into.
  • Bank statements can be printed copies from online banking systems.
  • DWP letters can now be dated within the last three months. Previously, a letter from DWP confirming receipt of benefits for benefits-related remissions (fee remission 1) had to be dated within the last month.
  • A clearer, simplified form is now at the front of the guidance, with references to guidance notes.
  • If a piece of information is missing we will endeavour to contact you rather than reject the claim.
  • The new form should be used from 30 June. From 14 July you should no longer submit applications using the old EX160 form.

We continue to review the remissions system to make it easier and quicker to move through the system. We welcome any feedback to help us further simplify the process. Contact either: EmploymentJurisdictionalSupportTeamInbox@hmcts.gsi.gov.uk for Employment Tribunals orCivil&FamilyBusinessSupport@hmcts.gsi.gov.uk for civil and family.

· Written by

I am (I represent) the Claimant…

It’s easily overlooked, but, when writing to the tribunal, it’s worth making it clear which side you’re on.

This can easily be done by starting your letter:

Case No: 123456/2014 Reed v Cunningham

I act for the Claimant in the above case. I write to apply for…

This is particularly sensible if you’re a representative, since it will be far less obvious that Smith & Jones LLP is acting for Mr Reed than it would be if Mr Reed was writing as a litigant in person.

There is a wider point here. It’s always worth remembering that applications are dealt with by busy judges who are working through a pile of applications. Of course, the judge can almost certainly work out which side you’re on by the nature of the application (and if that fails they can search the file until they find when you went on record). But it’s worth making their lives a little bit easier if you can — if only because it might make them read your application a little more sympathetically.

· Written by

The media

The vast majority of employment tribunal cases don’t attract any media attention.

The ones that do, tend to involve some sort of media friendly hook: salacious facts, the involvement of celebrities, a link to a current news preoccupation or a really significant impact on a large number of other people.

If your case doesn’t involve on of these elements it probably won’t be seen as newsworthy and any attempt to interest the press will almost certainly fail.

People sometimes want to involve or interest the media because they hope that doing so will shame their employer into settling the case. This can work, but often doesn’t. Partly because of the difficulty of getting the media interested in the first place — but also because media interest doesn’t necessarily make respondents settle. If the glare of publicity does fall on them they may feel they have to win the case in order to clear themselves or they may just become so angry that it interferes with negotiations.

People sometimes also want to involve the media for more altruistic reasons. For example, to highlight serious wrongdoing in a whistleblowing case or to expose sexism in a discrimination case. For individuals or organisations with a wider interest than the simple outcome of the case, this can be an important element of their work.

But it is worth bearing in mind that the media will have its own agenda and will not necessarily see your case the way that you do. Once they’re involved its very difficult to influence how they will report the case or what impact it will have on proceedings. Influencing the media is a difficult job — look how often it goes wrong for people who spend their whole careers trying. Think carefully about whether you have the skills and contacts to do it. And whether you can take the time and effort from managing your tribunal claim.

If the press do become interested in your case, it’s worth remembering that you don’t have to talk to them if you don’t want. In most cases, a polite ‘I’m sorry, but I don’t wish to comment’ will be sufficient.

P.S. It’s only a few days until I try to run 26.2 miles on behalf of FRU. If you’d like to sponsor me, you can do so at www.justgiving.com/Reed14

· Written by

Observe a hearing

If you’re suing your employer in the employment tribunal, it’s sensible to observe one or two hearings first, so that you have some idea what to expect when the date for your hearing arrives.

This can be a moderately intimidating thing in itself. Most tribunal hearings are public: you’re entitled to wander in at any time during the hearing day, stay for as long as you like, and leave again when it suits you. But they don’t necessarily feel terribly public. They’re certainly not public like a railway station is public. When you arrive, you may well have your bag searched and have a metal detector passed over you. You’ll be expected to sign in at reception, and a clerk may approach you to find out who you are and what case you’re there for. Tribunal staff may give you the feeling that letting you observe a hearing is a bit of a favour.

It’s not: it’s your right. You’re entitled to be there just as a member of the public; you don’t need any special reason to be there, and you don’t need to tell anyone what your reason is if you don’t feel like it. You may be a law student. You may be a psychology student conducting some kind of observational research. You may be a party or a witness in a future case. You may be a tourist with an eccentric taste in sight-seeing. You may the the proud grannie of counsel for the respondent. You may just want to get in out of the wet. It’s no-one’s business but yours which of these categories you fall into.

If you’re there to observe a case so you know what to expect in yours, don’t feel that you’re committed to any particular case once you’re there. You can sample a few, and stay longer once you’ve found one that seems vaguely like yours. Enter and leave quietly. If you’re asked who you are, there should be no need to give any explanation beyond the fact that you’re there as an observer.

If you know that your employer is legally represented it’s probably a good idea to try and see part of a case where a lawyer is cross-examining a claimant. If you find yourself listening to learned argument between lawyers about whether or not the Part Time Workers Regulations properly implement the Directive, and your case is just unfair dismissal, it’s probably not worth staying to listen.

Some hearings are private: it should be clearly marked on the door of the hearing room if that’s the case – but if not, and you wander into a private hearing by accident, it’s not a disaster. You’ll just be asked to leave.

· Written by

Run, Reed, run

It’s that time of the year again and, in six days, I’ll be running the London marathon on behalf of the Free Representation Unit.

If you’d like to sponsor me (and I’d be very grateful) you can do so through justgiving: www.justgiving.com/Reed14

I always feel a bit sheepish asking people to send me money to do something that I rather enjoy (at least, I enjoy the first 15 miles or so — and I enjoy finishing). But FRU is a good cause and running marathons is a socially acceptable mechanism for asking people to give you money for a good cause.

What does FRU do? We represent people in Social Security and Employment Tribunals. Most of the work is done by student volunteers, supervised by Legal Officers (including myself). Together we do about 800 cases a year, which makes us one of the largest provides of pro bono representation in the UK.

Anything you’d be happy to give would be very welcome. It’ll be spent on paying our rent, keeping the lights on and providing the resources the volunteers need to run cases.

· Written by

Add tribunal fees to your claim

If you win your case in the employment tribunal, you should ask for an award of costs to cover any tribunal fees you’ve had to pay. There’s a general post about how to do that here. This is just a small additional suggestion on the same subject.

Include your application for costs in your claim.

That’s it, really. Section 9.2 of the ET1 form asks ‘What compensation or remedy are you seeking?’ Claimants don’t often write very much there – and it won’t be your last chance to say how much money you think you should be awarded, and why. But it’s a good idea to use that space to set out the main kinds of loss you think you ought to be compensated for – and at the same time, it’s worth mentioning that you’ll be looking for a costs order under 76(4) to cover your tribunal fees. It’ll help you to remember to claim it at the end of the case; and if your employer doesn’t defend the claim and you get a default judgment, it should prompt the tribunal to include a costs order in that.

· Written by

Is the tribunal system corrupt?

No.

Between us we’ve got several decades of experience in employment tribunals. We’ve seen nothing to suggest there is any type of corruption or systematic wrongdoing going on.

But many people who go through the system are left deeply unhappy and with the sense that it has failed them. Some conclude that it is corrupt. It seemed worth addressing this explicitly — and explaining what we mean when we say the tribunal isn’t corrupt.

At the most basic level, you can’t bribe an employment judge. Admittedly we’ve never heard of anyone trying. Yet we’re absolutely sure anyone who did would be immediately reported to the police by the outraged judge.

Similarly, with extremely rare exceptions, judges don’t sit on cases where they have a personal interest or might reasonably be thought to have a personal interest. If they do, there will be grounds for appeal. There are no smoke-filled back-rooms where favours are exchanged or arms twisted.

We also don’t think that there’s any general prejudice against claimants (or for that matter respondents).

Employment Judges are doing what they claim to be doing: trying to decide each case fairly. More than that, the vast majority are highly-competent, dedicated professionals who work hard at a difficult and stressful job.

This doesn’t mean that the system is perfect, or anything like it. It often fails and often causes genuine injustice.

The tribunal has to apply the the law and procedure it is given. The law is imperfect — sometimes simply unfair — so applying it does lead to injustice.

And judges aren’t perfect. They are flawed people like the rest of us. Which means they can lose their temper when they shouldn’t; miss the point or otherwise fall short of the ideal. When this happens, it can lead to unfair results.

And – like everyone else on the planet – judges have their own assumptions and inherent preferences. Some do have an instinctive preference for the authority figure in the case. (Lots of people do; read about the Milgram experiment, and wonder if you’d have passed the test.) Others have an anti-authoritarian streak. Some get reputations; employment lawyers often describe judges as ‘pro-claimant’ or ‘pro-respondent.’ Broadly speaking, those reputations are deserved. But this doesn’t mean that the judges aren’t doing their best to decide each case fairly, according to their lights; it’s just that their lights can vary. When we say that a judge is ‘pro-claimant’ we don’t mean that they’re bound to find in favour of the employee whatever the circumstances. We mean they’re a bit more sympathetic, a bit more likely to come down on that side rather than the other. Most cases will end with the same result, regardless of the judge.

Beyond the inevitable individual kinks of the judiciary, any legal system simply has its limits. There is no perfect system that will always get the right result.

In every case, tribunals hear evidence, consider submissions and try to reach the right decision. This isn’t easy. When they start hearing a case, tribunals know nothing about the parties and have no knowledge of the relevant events. All they know is what they’re told in the tribunal room. And tribunals have no magic powers to detect honesty. Cross-examination can illuminate the truth, but it can also obscure it. All lawyers have had cases where a witness they believed to be basically honest fell apart and was made to look thoroughly shifty under cross-examination, because they got confused or brow-beaten.

This problem is made worse by unfairnesses and imbalances within society. In an ideal world, everyone who came before the tribunal would be competently represented and have much the same resources, not only in terms of money, but also intelligence, education, language and confidence. In the real world, some parties can afford lawyers, and some can’t; some parties are clever, articulate, able to present their case, and some aren’t; some have the confidence to tell the truth, warts and all – and thus gain the tribunal’s respect; some feel so powerless and backed into a corner that telling the tribunal what they think it wants to hear seems like the only option. Tribunals are not unaware of these issues; they do their best to see past them. But all the same, all too often the parties are not on an equal footing. In the context of employment this normally means the employee is disadvantaged.

In these circumstances, tribunals can’t always get the answer right. We think they’re right significantly more often they’re wrong (at least in the sense of reaching the conclusion the law requires). But this is of limited consolation if you’re in the 20% or so of cases where they simply get the wrong result.

Any justice system is imperfect and the employment tribunal is no exception. But being less than perfect isn’t the same as being corrupt.

Finally, it’s worth saying that, despite its imperfections, the tribunal also does a lot of good. Claimants do win their cases and receive their compensation. More than that, the existence of the tribunal and its ability to hold employers to account does have a wider impact on employment relationships. Many employers act a little better (or at least a little more lawfully) because of the implicit pressure of their employee’s ability to enforce their legal rights.

· Written by

Fees and costs in the EAT: Strategy / Tactics

Fees in the EAT are substantial. £400 to lodge an appeal, £1,200 for a hearing; totalling £1,600.

If you’re considering bringing an appeal, this may be disheartening. But the tactical considerations are relatively simple. Can you afford the fee? Are you entitled to remission? How likely are you to win? And how confident can you be of recovering your fee in costs if you do succeed? In the end, is the potential gain worth the risks?

If it’s the other side appealing, however, you are in a difficult position. If you lose the appeal, the other side is likely to apply for costs to recover their fee — just as you would hope to do in the tribunal. A successful appeal might leave you having paid a fee in respect of the ET you cannot now recover, an additional £1,600 to pay to the respondent in relation to their EAT fees and no award. At which point the whole exercise has cost you £2,800 (it could even be worse, some cases do involve multiple appeals).

No fee remission for a costs order

Fee remission only applies to fees that you pay; not costs in relation to fees someone else pays.

The EAT can consider a party’s financial means when deciding the amount of any costs award, rule 34B(2). If you do face this type of costs application, but have limited means, it will be well worth arguing that the EAT should reduce (even to £0) the amount of costs awarded on this basis.

However, we won’t know how inclined the EAT is to make such reductions until there are a few cases. It’s possible that they’ll be very common — with the EAT taking the view that anyone entitled to a remission shouldn’t have to pay a fee via costs either. Or they may be rare — with the EAT thinking that appellants are entitled to recover their fee.

Timing your appeal to minimise fees / costs

The way that the fee regime and remission works creates some odd incentives.

If you are entitled to a fee remission and you appeal, you will not pay a fee. But neither will the other side if they cross-appeal, since that doesn’t require a fee. Even if you lose both appeal and cross-appeal, you don’t run the risk of costs.

On the other hand, if they appeal first, and you cross-appeal, the other side almost certainly paid a fee and you are at risk of costs if they succeed.

This means that if you’re intending to appeal and entitled to remission it’s worth getting in quickly and letting the other side know that you’ve done so. It may even be worth talking to them and agreeing that you will put your appeal in first, so neither of you has to pay a fee.

There are, of course, reasons to be cautious on both sides. You don’t want to encourage a hostile appeal. If they wait for your appeal, but it’s rejected by the EAT on the sift, they will have lost their chance. Nonetheless, in some cases, cooperation will benefit both parties.

Different considerations apply if you’re not entitled to fee remission. Then you may want to wait for the respondent’s appeal yourself, in order to dodge the fee (bearing in mind that you might later face a costs application). But remember, if their appeal is rejected, you will miss your chance to cross-appeal and almost certainly be out of time to bring your own appeal.

Consider settling to avoid the fee

The possibility of a costs award means that, if the other side does appeal, you should make a cold, hard assessment of their chances. If you think they’re likely to win, it’s worth considering settling the appeal.

This will not only keep the costs down by avoiding the hearing fee in the EAT, but you may also be able to agree that they’ll bear their own costs entirely. Obviously, settlement isn’t always the right decision — much will depend on the specifics of your case and your circumstances. But probability of a costs award means thinking ‘Well, the ET decision is a bit dodgy, but why not see whether we get lucky in the EAT?’ is probably unwise.

There are two kinds of settlement you might want to consider. First, if you have been awarded something by the tribunal, is to settle on the basis of a reduction of the award and an end to the litigation. For example, say you’ve been awarded £15,000, but, having seen the other side’s appeal, think you were very lucky and, after an appeal and a remitted hearing, you’ll do well to be left with £5,000. If you can settle the EAT appeal for an agreement to be paid £10,000, you’ve come out ahead.

Second, is to settle on the basis that the case will be remitted to the tribunal. This will generally be appropriate where you agree that the tribunal has simply blundered and either the case needs to start again or some part of it needs to be decided afresh. The EAT will have to agree to allow the appeal by consent and they are likely to be reluctant to order a remission, even by consent, unless they can be persuaded that the tribunal has gone wrong.

· Written by

Fees and costs in the EAT: Portnykh v Nomura International

The EAT in Portnykh v Nomura International has clarified a number of things about applications for costs in respect of fees in the EAT (and by analogy in the ET).

HHJ Hand QC confirms that the general approach should be that the party that has broadly lost an appeal should be responsible for the fee. So, if they are the respondent, it will normally be appropriate for the EAT to order costs against them in the value of the fee.

He rejected two arguments against this. First concluding that the fact that the appeal was about the case management of the tribunal, rather than a substantive decision, was irrelevant to the issue of fees.

Second, he found that the claimant had acted unreasonably in the conduct of the appeal. But that this should not prevent her obtaining a costs order, because it had not made any significant difference to the conduct of appeal. This leaves open the possibility of a parties in other cases trying to avoid paying fee costs on the basis that unreasonable conduct by the other side did make a substantive difference to the conduct of the case.

The EAT also faced the problem of what to do where the costs have been paid, but there is an outstanding application for fee remission. This was solved by delaying the payment of costs until after the decision on remission was made. If the remission was granted there would be no fee paid and no costs.

· Written by

Recovering your fee: a guide to fee-based cost applications

If you’ve had to pay a employment tribunal fee to bring your employment tribunal claim, you’ll want to recover it at the end of proceedings if you can.

The mechanism for doing so is a costs application under rule 76(4) of the tribunal rules:

76(4) A Tribunal may make a costs order of the kind described in rule 75(1)(b) where a party has paid a Tribunal fee in respect of a claim, employer’s contract claim or application and that claim, counterclaim or application is decided in whole, or in part, in favour of that party.

So if you win, the tribunal can make an award of costs against the respondent, for the amount you paid in fees. For example, if you paid the full claim fee and hearing fee in a type B claim such as unfair dismissal the tribunal can award costs under rule 76(4) of up to £1,200. Any costs award will be added to any award of compensation. If the tribunal awards you £4,900 for your unfair dismissal, plus the full value of the fee, the respondent will owe you £6,100.

This power is separate to the tribunal’s other powers to award costs. So considerations which apply to other costs applications, such as whether a party has behaved reasonably, don’t apply.

That fees are dealt with on the basis of costs, rather than a refund from HMCTS, is significant. It means that getting the fee back involves the same risk as recovering your award. If the respondent becomes insolvent or otherwise seeks to evade payment, you may not get your fee back either, leaving you out of pocket. Considering this risk should be part of deciding whether to bring your claim.

Making the application

Although fees were introduced from 29th July 2013, cases involving them are still working their way through the system. So tribunal practice is still developing. I suspect most judges will ask, at the end of cases where the claimant wins: ‘Is there an application for costs in respect of a fee?’

If they don’t, you will need to make an application. If judgment is given at the tribunal hearing, the moment to do so is immediately after the tribunal has delivered judgment — when you know you’ve won. If judgment is reserved, it’s probably best to make a pre-emptive application, either at the end of your oral submissions or after the tribunal announces that they’ll reserve judgment, so the tribunal can deal with everything at the same time.

It doesn’t need to be complicated. Just saying ‘Having won / if I win, I’d like to apply for costs in respect of my tribunal fees.’ is likely to be sufficient in most cases. The general approach is intended to be that you will recover the fee if you win, see paragraph 15 of R (on the Application of Unison) v The Lord Chancellor.

You should bring along evidence showing how much you paid in fees.

If you don’t make an application for costs at the hearing, you have 28 days from the date judgment was sent to the parties, see rule 77. Just write to the tribunal applying for costs in relation to your fees.

Where its not so simple

If you win, the tribunal has the power to award you the value of the fee you paid in costs. But it has discretion to award less or nothing at all.

Partial awards or no award at all are likely to be most common where the claimant has technically won, but really lost. For example, if you win your unfair dismissal claim, but your compensation has been reduced by 100%, the tribunal may well conclude that, in substance, you lost, and decline to award costs.

The best way of defeating this sort of argument is to win your case as convincingly as possible. Failing that, however, you need to be ready to argue that you have succeeded enough to justify recovering the fee.

The other likely area where claimants will lose their applications is where there conduct of the litigation has been unreasonable in some way. Tribunals have a general power to award costs against claimants because of unreasonable conduct. That power is exercised rarely. I suspect tribunals will somewhat less reluctant to knock a little off the award of costs where they think conduct has been poor. Again the best way of avoiding this is to behave reasonably in the first place.

If you lose

Rule 76(4) only applies if you win. If you lose there is no separate power for the tribunal to award costs in respect of the fee. In the vast majority of cases there will be no prospect of recovering the fee. The policy intention is that parties only recover the fee where they win.

In rare cases, however, it might be worth considering an application under rule 76(1)(a) on the basis that the respondent has conducted the litigation unreasonably. For example, if they have won on the basis of evidence that was produced after you paid the hearing fee, but which should have been produced before that point, you may be able to argue that the hearing fee was incurred because of their unreasonable behaviour and costs against them are justified.